Digital tools have revolutionized delegation in a world of convenience. Gone are the days when assigning a task meant a physical handoff – imagine walking stacks of papers from desk to desk or navigating a labyrinth of cubicles to ensure your team knows what’s on their plate. Delegating responsibilities is now as simple as a couple of clicks or tappings.
This evolution in task allocation is particularly significant in our new normal, where remote work isn’t just a trend, but a widespread reality. It is important to have a project or task manager that is reliable when your team members are spread out across multiple time zones and locations. This tool is essential to keeping everything running smoothly. It ensures that everyone is on the same page and understands their roles.
In this article, we’ll explore five standout apps designed to make delegating tasks not just simpler, but almost effortless.
Five Apps to Help You Delegate Work
Basecamp is not just another app on our list; it’s the engine that drives our own operations at LifeHack. Basecamp has become a necessity with a distributed team like ours who work in different time zones. It acts as a central hub, where tasks are assigned and tracked.
To-do lists can be a lifesaver when it comes to delegating tasks. You can assign a task and set the due date. You can also attach files and add additional details.
What are the benefits of Basecamp? Clarity. Everyone knows what they should be working on and when it’s due.
To get the best results I recommend creating dedicated project spaces to each initiative. This will allow team members to have a focused and clear area where they can track their progress and collaborate.
Asana The software excels at decomposing projects into tasks and other subtasks. You can then assign these to specific team members, with their due dates and priority level. The process of delegating is made intuitive by the visual interface.
Asana transforms your projects into actionable steps with each step having a clearly defined owner. The most impressive feature of Asana is? Its timeline view, which offers a visual, interactive chart of your team’s work, highlighting who is doing what by when.
Asana is only as good as its ability to be used. To get the most out of it, you need to update your task progress regularly and connect Asana seamlessly with other tools.
Trello Takes a more visual method, using a powerful and simple board system. It’s like having a digital whiteboard where tasks move from one column (say, ‘To Do’) to the next (‘In Progress’, and then ‘Completed’). This dynamic flow makes delegating tasks as simple as dragging a card to a team member’s column.
What is the perk? Flexibility. Trello’s system is adaptable, fitting projects of any size and nature.
To get the most out of Trello, explore its array of ‘Power-Ups’—add-ons that bring extra functionality like calendar syncing, automation, and integrations with other tools.
Todoist Brings simplicity back to the forefront. It’s designed around lists, and it’s fantastic at that.
Delegating tasks is as simple as sharing your project and assigning them to a member of the team. Todoist sends reminders and flags for priority, deadlines, and due dates to help keep everyone on task.
The perk of Todoist is its portability; it’s designed to work seamlessly across all your devices.
Make daily check-ins part of your routine and take advantage of the natural language processing function for quick and simple task input.
Notion is much more than a task delegator—it’s a relational database that looks like a spreadsheet but acts like a database. Notion lets you assign tasks to members of your team within a highly-customizable grid. Each row represents an individual task, while the columns provide all necessary details.
Why is it the best tool for delegation? It’s the ultimate tool for those who think visually and want detailed tracking options. Notion’s ability to link content allows you to get a quick overview of the project.
To unlock Notion’s full potential, spend some time customizing your views and tables to perfectly match your project’s unique needs.
Delegation is more than just a managerial duty—it’s an essential art, especially in our digital, remote-centric era. Correctly delegated tasks empower the team, transforming overwhelming lists into manageable activities. And in this world, the apps I’ve introduced are not just handy; they’re game changers. Each of these apps offers unique tools for improving the delegation process.
Try out these apps to see which one best fits your needs. They’re designed to transform the way you lead, streamlining delegation and boosting productivity. Explore their features and discover your way to more effective and easier leadership.
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